Executive Assistant

Executive Assistant

Location: Norfolk, VA (Onsite at Ironclad Defense Works HQ)

Position Type: Full-Time, Onsite

Clearance Requirement: Must be eligible for a U.S. Secret clearance (active clearance preferred)

Salary Range: $45,000 – $70,000 annually, depending on experience and clearance level

Role Overview

Ironclad Defense Works (IDW) is seeking a highly organized and proactive Executive Assistant to provide direct support to our leadership team. This individual will serve as the right hand to senior executives, ensuring smooth day-to-day operations, handling sensitive information with discretion, and helping drive strategic priorities forward. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and demonstrates excellent communication and problem-solving skills.

Key Responsibilities

Provide executive-level administrative support, including calendar management, travel coordination, and expense reporting.

Serve as the primary point of contact for scheduling, correspondence, and information flow for executives.

Coordinate high-level meetings, briefings, and events with internal and external stakeholders.

Prepare and edit documents, presentations, and reports with accuracy and professionalism.

Track action items, deadlines, and priorities to ensure leadership remains aligned and informed.

Maintain discretion and confidentiality while handling sensitive information.

Assist in organizing corporate files, records, and compliance documentation.

Support proposal and project management activities when required.

Qualifications

Bachelor’s degree or equivalent professional experience.

3+ years of experience as an Executive Assistant, Administrative Officer, or similar role.

Strong organizational and multitasking skills with exceptional attention to detail.

Excellent written and verbal communication skills.

Proficiency with Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint).

Ability to handle confidential information with professionalism.

Prior experience in a government contracting, defense, or NATO-related environment preferred.

Eligibility to obtain and maintain a U.S. Secret clearance (active clearance strongly preferred).

What We Offer

Competitive salary and benefits package.

Opportunity to work in support of NATO and U.S. defense missions.

A fast-growing, mission-driven company with a collaborative culture.