Office Assistant

Job Summary:

We are seeking a highly organized and motivated Office Assistant to join our dynamic team at All Ages Driving School.

As an Office Assistant, you will play a crucial role in supporting the daily operations of our driving school. This position involves a combination of administrative tasks, customer service, and coordination to ensure the smooth functioning of the office and enhance the overall learning experience for our students.

Responsibilities:

Perform general clerical duties, including photocopying, faxing, mailing, and filing.

Maintain and update student records and databases.

Assist in the preparation of instructional materials and paperwork for driving courses.

Customer Service: Greet and assist students, parents, and visitors in a professional and friendly manner.

Handle inquiries via phone, email, or in-person and provide accurate information regarding driving programs, schedules, and requirements.

Assist in the enrollment process, including registration and payment processing.

Scheduling and Coordination: Schedule driving lessons and classroom sessions for students.

Coordinate with driving instructors to ensure timely and efficient lesson delivery.

Maintain the master calendar for the driving school, including class schedules, instructor availability, and special events.

Document Management: Organize and maintain a filing system for important documents, including student records, instructor certifications, and compliance documents.

Prepare and submit necessary paperwork to relevant authorities for licensing and accreditation.

Payment Processing: Handle financial transactions, including processing student payments and issuing receipts.

Reconcile financial records and report discrepancies to management.

Communication: Communicate with students and parents regarding upcoming classes, schedule changes, and any other relevant information.

Collaborate with driving instructors and other staff members to ensure effective communication within the team.