HIRING- Bilingual Administrative Assistant

Better Business Staffing LLC., dba BBS.

Administrative Assistant

We’re seeking an organized, detail-oriented Administrative Assistant with

strong Microsoft 365 skills and solid Excel proficiency to support daily

operations, manage calendars and travel, and produce accurate reports

and presentations. Bilingual ability is a plus.

Key responsibilities

Manage calendars, schedule meetings across time zones, and

coordinate travel and expense reports

Prepare and format correspondence, reports, spreadsheets, and

presentations

Build and maintain Excel reports and trackers (e.g., PivotTables,

lookups, charts, data validation)

Support budgeting and invoicing tasks; updating records in

SharePoint/OneDrive or internal databases

Coordinate meetings, prepare agendas, take minutes, and track

action items

Serve as a frontline contact for internal/external inquiries with

professional, timely responses

Maintain digital and physical filing systems; order and manage office

supplies

Assist with onboard logistics, access requests, and document control

Contribute to process improvements and ad-hoc projects as needed

Qualifications

2+ years of experience in an Administrative/Office/Executive

Assistant role

Proficient with Microsoft Excel (experience with PivotTables and

preferred lookups)

Proficient with Microsoft 365: Outlook (rules, calendar), Word,

PowerPoint, Teams; SharePoint a plus

Excellent organization, attention to detail, and time management;

ability to handle sensitive information with discretion

Strong written and verbal communication skills and professional

customer service

Education: High school diploma or equivalent required

Must be a U. S. Citizen

Must have reliable transportation

Bilingual (e.g., Spanish/English) Mandatory, no exceptions

Basic bookkeeping (e.g., QuickBooks), CRM, or e-signature tools

experience

Microsoft Office Specialist (Excel Associate/Expert) certification

Professional conduct and appearance: The Administrative Assistant

must maintain a consistently professional attitude, communicate with

courtesy and discretion, and adhere to the company dress code by

presenting a neat, business-appropriate appearance (business casual

or as directed) during work hours, onsite, in client-facing settings, and

on video meetings. Must maintain a professional attitude and adhere

to the company dress code, presenting a business-appropriate

appearance at all times.

Work schedule and benefits

Schedule: Monday–Friday, 7:30 a.m.–4:30 p.m.

Compensation

Salary range: $22.50 per hour

How to apply Please submit your resume and a brief note highlighting your

Excel experience and relevant administrative accomplishments to:

ashley@betterbusinessstaffing.com