Assistant to the CEO

About the Role:

We are looking for a dedicated Assistant to the CEO to serve as the right hand to our leadership team. This role is critical in supporting the CEO across multiple ventures in healthcare, cannabis, and business management. The ideal candidate is sharp, highly organized, and thrives in a fast-paced, entrepreneurial environment.

You will not only manage executive priorities and operations but may also attend business lunches, meetings, and events with the CEO — representing the company professionally and ensuring follow-up items are handled. If you’re proactive, dependable, and eager to grow with a company that values commitment and excellence, this position is for you.

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Key Responsibilities

Executive & Administrative Support

Manage the CEO’s calendar, schedule meetings, and organize travel.

Draft communications, reports, and presentations on behalf of the CEO.

Serve as a gatekeeper by prioritizing emails, calls, and requests for time.

Prepare and maintain confidential business and employee documents.

Meeting & Event Support

Attend business lunches, client meetings, and networking events with the CEO as needed.

Take notes, manage follow-up tasks, and ensure deliverables are tracked after meetings.

Coordinate logistics for off-site meetings, conferences, and industry events.

Operations & Project Coordination

Assist with coordination between multiple businesses and locations.

Help oversee vendors, facility operations, and key business projects.

Support compliance tasks, contracts, and reporting deadlines.

Track project timelines, follow-ups, and deliverables to ensure nothing falls through the cracks.

Team & Client Relations

Help onboard new employees and coordinate with management on staffing needs.

Act as a point of contact between the CEO and staff, ensuring clear communication.

Assist in maintaining strong client and partner relationships.

Strategic Support

Research, prepare summaries, and provide recommendations to the CEO to support decision-making.

Anticipate needs and take initiative to handle issues before they arise.

Maintain an awareness of business priorities and adjust daily tasks accordingly.

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Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, or similar role.

Strong organizational, multitasking, and time-management skills.

Excellent written and verbal communication abilities.

Professional presence and confidence to attend lunches, client meetings, and events.

Proficiency with Microsoft Office Suite and project/task management tools.

Ability to handle highly sensitive information with discretion and professionalism.

Bilingual is a plus.

Must be authorized to work in the U.S.

Must have reliable transportation.

Must be able to pass a background check.

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What We Offer

Competitive salary with opportunities for growth.

A dynamic, fast-moving work environment with exposure to multiple industries.

Career development and mentorship directly from executive leadership.

Paid vacation.

Medical insurance contribution.

Mileage reimbursement.

Bonus program.

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This is not just an administrative role — it’s an opportunity to work side by side with the CEO, attend key meetings and events, and play a direct part in the growth and success of multiple companies. Please reply with resumes and professional Photo