Administrative Assistant

Company Overview

Hearthstone Wealth Management is an independent, fiduciary planning firm providing service that’s inclusive, confident, education-based and long-term. We owe our success to our people and processes, and we are currently seeking a reliable and organized part time Office Assistant to provide vital support to our team. Office hours are flexible between 8am and 4:30pm Monday-Thursday and 8am to 1pm on Fridays. This position is flexible 20-25/hrs per week.

Job Summary

We are looking for a dependable and detail-oriented office assistant to support our daily administrative operations. The ideal candidate is an excellent problem-solver who can manage multiple tasks while maintaining a positive and professional attitude. This person will ensure our office runs smoothly and efficiently.

Responsibilities

Responsibilities typically include greeting clients, answering the telephone, organizing and processing orders, handling mail and email, performing clerical tasks like data entry, maintaining office supplies, assisting with document preparation, and providing general support.

Required Skills and Qualifications

Qualified candidates usually possess a high school diploma or equivalent, experience in an administrative role, excellent communication, strong organizational skills, proficiency with Microsoft Office, attention to detail, problem-solving abilities, and the capacity to multitask in a busy environment. There will be fingerprinting and back ground check.

What We Offer

We offer competitive compensation ($20-$22/hr to start depending on experience), a benefits package (paid time off and retirement plan), opportunities for growth, and a positive team culture.

How to Apply

Interested candidates should submit their resume and a cover letter to Hearthstone Wealth Management, PO Box 8, Cottage Grove, OR 97424 or electronically thru Craigslist or Indeed The application deadline is October 20, 2025