Floating Office Assistant

This role reports to the Office Manager and works closely with the Office Services team to facilitate the smooth running of the office. Responsible for reception coverage, maintaining the office space, meeting support, supply management, and employee service requests. Be able to perform a variety of business tasks that require independent judgment, discretion, and confidentiality. Ideal candidates possess a pleasant and customer service-oriented demeanor, are proactive, hands-on, and independent problem-solvers who are also aware of their role in delivering overall team success. Highly effective written and verbal communication and organizational skills are critical to the position. Hours are 8-5 and will be in office 5 days.Principal ResponsibilitiesProvide backup coverage to Receptionist and Facilities CoordinatorSupport with services tickets and ensure satisfactory completion of requestsProvide mailroom services, including sorting, distributing, collecting, and metering of mail and parcels on an accurate and timely basisProvide support with office catering set up and clean upResponsible for the organization and upkeep of mailroom/supply areasResponsible for meeting set-up and clean upResponsible for cleaning and organization of conference rooms and furnitureInspect and ensure that all supply and copy rooms are organized and stock inventoryOrganize and maintain inventory of kitchen suppliesOrganize and maintain inventory of conference room suppliesMaintain organization and cleanliness of shared office spaces, such as copy rooms, break out rooms, conference rooms, "mother" rooms and kitchen areas. Perform incidental cleaning, dusting, and other related tasks.Assist with ad hoc projectsRequirementsCollege Degree required2+ years of office expereince requiredMust be able to float between the 2 officesRoutinely able to lift up to 25 pounds of office related equipment, supplies and incoming and outgoing parcels.Must be flexible with responsibilities and time management.Expertise in Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams)Excellent organizational and multi-tasking capabilities, with critical attention to detailExperience dealing with all levels of employees and visitors, while maintaining confidentialityDemonstrated initiative - possesses the motivation and willingness to go beyond what is requiredBeacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)