Administrative & Personal Assistant – Immigration Law Firm

We are a busy and growing immigration law firm dedicated to helping individuals and families navigate the U.S. immigration system with compassion and excellence. We are seeking a highly organized, reliable, and professional Administrative & Personal Assistant to provide both office-wide administrative support and direct assistance to the managing attorney.

This is a dynamic and fast-paced role ideal for someone who enjoys a blend of office management, client communication, and personalized executive support. The ideal candidate is detail-oriented, proactive, and comfortable working with people from diverse backgrounds.

Key Responsibilities:

Greet clients and visitors in a friendly, respectful, and professional manner

Answer and direct phone calls, emails, and inquiries

Schedule and confirm appointments for attorneys and case managers

Handle mail, deliveries, and office supplies

Provide general administrative support to attorneys and case managers

Open, organize, and close client files; scan and maintain digital records

Manage and update information in the firm’s case management system

Assist in preparing immigration forms, correspondence, and letters as directed

Manage the attorney’s professional and personal calendar, appointments, and reminders

Prepare and maintain task lists, follow-ups, and project deadlines

Qualifications

At least one full year of administrative experience in a law firm.

Bilingual proficiency in any foreign language.

Authorized to work in the US.

Available full-time.

Strong organization, attention to detail, and multitasking ability.

Compassionate and professional communication with clients

Why Join Our Firm:

We offer a supportive, collaborative, and inclusive environment where professional growth is encouraged. Our benefits include: competitive compensation with overtime pay; paid time off and vacation days; medical benefits; 401K, yearly bonuses, salary increases every 6 months; and professional development and advancement opportunities.

How to Apply:

Please submit your resume, a brief introduction highlighting your relevant experience, along with a link to your LinkedIn professional profile.