Bookkeeper

Advanced Mechanical Services LLC provides all types of HVAC sales and services, to residents and business owners throughout Northern NJ and surrounding communities. Our company was founded in 1996 and since that time we've be proudly providing quality air control and comfort to each of our customers.

We are seeking a highly organized Bookkeeper to join our team with minimum of 3 years’ experience in bookkeeping & highly prefer someone with prior HVAC office experience. The ideal candidate must have prior office experience with a Plumbing, Heating and Cooling company and will be responsible for answering phone calls, handling invoicing, receivables/accounts payable and performing general data entry tasks to support the office’s daily operations. The ideal candidate will possess strong communication skills, exceptional organizational abilities, and a proactive approach to problem-solving.

Responsibilities

Oversee daily office operations, employees’ schedules and workflow management

Proficient in QuickBooks

Handle client communications, manage incoming calls, and provide front desk support

Prepare proposals and review financial statements, sales, and activities reports, and other performance data to measure productivity and goal achievement.

Supervise administrative staff and coordinate with vendors and service providers

Review vendor and subcontractor invoices; assist with accounts payable

Skills:

Min 5+ years’ experience in bookkeeping

Bachelor's Degree Desirable

Proficiency in MS Office (MS Word, MS Excel, MS Outlook) and QuickBooks

Excellent time management skills and ability to multitask and prioritize work

Attention to detail and problem solving skills

Excellent written and verbal communication skills

Ability to prioritize independently and operate under pressure

Benefits:

Vacation Paid, Sick Days, PTO, and National Holidays Paid

Paid based on experience

Opportunities for professional development and growth.