Administrative Assistant

Art school is looking for Administrative Assistant (Front Desk Receptionist)

Few evenings (5:15 pm to 8:15 pm - can be discussed) during the weekday

Saturday (9:30 am -3:30 pm)

Hours: About 15-20 hours per week during the school year (September to June)

Summer hours ( July and Aug) We may not need this position or about 10 hours per week.

Front Desk Responsibilities:

Supporting the administration team, including developing, tracking, and maintaining documents and Google Sheets.

Organizing schedules and preparing/editing program resources and information for teachers, parents, directors, and others. Implementing and serving as the main contact for teacher registration processes, confirmation, scheduling, follow-up phone calls, etc.

Coordinating internal scheduling for school programs as well as presenting options to parents/students in a clear, concise and confident manner.

Requirements :

Must have legal working status

Must have excellent people and communication skills

Fluent in English.

At least 2 years of Customer Service experience

Confident and articulate when speaking

Nice and amiable demeanor

Flexible schedule including nights and weekends

Well-organized and responsible

Excellent writing, editing, and proof-reading skills

Knowledge of Google (email, docs, sheets, etc.)

Excellent telephone and email skills

Detail-oriented, ability to multi-task

Please include your current resume / CV / cover letter in PDF format

Resume not sending by PDF will not be considered.