Administrative Operations Coordinator - (Non-Profit)

AHRC NYC is seeking an Administrative Operations Coordinator (AOC). The AOC position involves a wide variety of operational and administrative functions in support of a department head and/or department. Under general supervision, the Administrative Operations Coordinator oversees administrative activities of a hub or region; serves as a liaison between management, main office/hub, and program sites; provides general office assistance; prepares reports and correspondence; responds to requests for information; processes forms and requisitions; maintains database information; organizes and files information; maintains recordkeeping; and may oversee clerical staff.Salary: 50,000 per year plus a comprehensive Benefit packagesee Benefit information below.GENERAL RESPONSIBILITIESPerform a wide variety of operational support activities: compile, record, and verify data related to department, programs, attendance, personnel and/or payroll records; prepares and updates reports and spreadsheet from data compiled.Exercise independent judgment and relieve the person to whom the position reports of routine actions not requiring his/her immediate attention.Perform a wide variety of recordkeeping activities: receive, review, and verify documents, records and forms for accuracy, completeness, and conformance to applicable rules, regulations, policies, and procedures; formulate procedures for systematic retention, protection, retrieval, transfer and disposal of records.May receive and process information of a confidential nature; ensures such information is maintained in strict confidentiality.Conduct a variety of financial and budgetary tasks: prepare and process invoices in Workplace; reconcile invoices and bank accounts; prepare financial and administrative reports.  Ensures that financial, statistical and billing information is compiled and submitted in a timely fashion.Perform a wide variety of administrative support activities: draft correspondence, create forms and spreadsheets, open and distribute mail and faxes, order supplies, schedule appointments, maintain calendars, greet visitors, screen telephone calls; organize and maintain paper and electronic files; and respond to information requests.Assist other support staff with assigned functions as needed; may oversee and direct the work of other administrative staff.Perform related duties as required.SPECIFIC RESPONSIBILITIESMonitor and track all housing subsidies submitted to OPWDD to ensure proper processing and compliance for both Traditional and Self-Directed Housing Subsidies.Identify and assist in collecting necessary documentation from tenants or care managers required for housing subsidy re-certifications.Create and maintain a detailed database of tenants, tracking both received and outstanding documentation.Foster and maintain positive, professional relationships with tenants, landlords and property management companies.Maintain accurate and up-to-date monthly case notes for each tenant.