Executive Assistant / Part Time

Part-Time Executive Assistant Job Description

Position Summary

We are seeking a highly organized, detail-oriented, and proactive Part-Time Executive Assistant to support senior leadership with administrative, scheduling, and organizational tasks. The ideal candidate is a self-starter who can manage multiple priorities, maintain confidentiality, and ensure smooth day-to-day operations for executives.

Key Responsibilities

- Manage executive calendars, schedule meetings, and coordinate travel arrangements.

- Screen and prioritize emails, phone calls, and correspondence on behalf of executives.

- Prepare reports, presentations, and meeting materials as needed.

- Assist with expense reporting and budget tracking.

- Maintain organized filing systems (digital and paper).

- Conduct research and compile information for executive decision-making.

- Handle confidential information with discretion.

- Support project coordination and follow up on action items.

Qualifications

- Proven experience as an Executive Assistant, Administrative Assistant, or similar role.

- Excellent time management and organizational skills.

- Strong written and verbal communication abilities.

- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or Google Workspace.

- Ability to work independently and prioritize tasks effectively.

- Professional demeanor with strong attention to detail.

- Ability to maintain confidentiality and exercise discretion.

Schedule & Compensation

- Part-time role: 15–25 hours per week (flexible scheduling may be available).

- Compensation $16-$22 per hour based on experience