Executive Assistant & Operations Coordinator

About the Role

We are looking for a dedicated Assistant to the CEO to serve as the right hand to our leadership team. This role is critical in supporting the CEO across multiple ventures in healthcare, cannabis, and business management. The ideal candidate is sharp, highly organized, and thrives in a fast-paced, entrepreneurial environment.

You will not only manage executive priorities and operations but may also attend business lunches, meetings, and events with the CEO — representing the company professionally and ensuring follow-up items are handled. If you’re proactive, dependable, and eager to grow with a company that values commitment and excellence, this position is for you.

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Key Responsibilities

Executive & Administrative Support

Manage the CEO’s calendar, schedule meetings, and organize travel.

Draft communications, reports, and presentations on behalf of the CEO.

Serve as a gatekeeper by prioritizing emails, calls, and requests for time.

Prepare and maintain confidential business and employee documents.

Meeting & Event Support

Attend business lunches, client meetings, and networking events with the CEO as needed.

Take notes, manage follow-up tasks, and ensure deliverables are tracked after meetings.

Coordinate logistics for off-site meetings, conferences, and industry events.

Operations & Project Coordination

Assist with coordination between multiple businesses and locations.

Help oversee vendors, facility operations, and key business projects.

Support compliance tasks, contracts, and reporting deadlines.

Track project timelines, follow-ups, and deliverables to ensure nothing falls through the cracks.

Team & Client Relations

Help onboard new employees and coordinate with management on staffing needs.

Act as a point of contact between the CEO and staff, ensuring clear communication.

Assist in maintaining strong client and partner relationships.

Strategic Support

Research, prepare summaries, and provide recommendations to the CEO to support decision-making.

Anticipate needs and take initiative to handle issues before they arise.

Maintain an awareness of business priorities and adjust daily tasks accordingly.

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Qualifications

Previous experience as an Executive Assistant, Administrative Assistant, or similar role.

Strong organizational, multitasking, and time-management skills.

Excellent written and verbal communication abilities.

Professional presence and confidence to attend lunches, client meetings, and events.

Proficiency with Microsoft Office Suite and project/task management tools.

Ability to handle highly sensitive information with discretion and professionalism.

Bilingual is a plus.

Must be authorized to work in the U.S.

Must have reliable transportation.

Must be able to pass a background check.

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What We Offer

Competitive salary: $36,400 – $52,000 per year

Opportunities for growth.

A dynamic, fast-moving work environment with exposure to multiple industries.

Career development and mentorship directly from executive leadership.

Paid vacation.

Medical insurance contribution.

Mileage reimbursement.

Bonus program.

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I’m looking for the right lady to share both my personal and professional world. For the right fit, I’ll cover your living expenses if you move here — so you can focus on being present by my side.

This isn’t just about work, it’s about connection. You’ll be with me at important events, meetings, and in daily life, helping me stay organized while being part of the growth I’m building across multiple companies.

I’m drawn to someone petite and small-framed, that true “spinner” type — loyal, supportive, and ready to create a lifestyle together that feels effortless and rewarding

This position has been reposted after previous candidates in Texas decided not to relocate and accepted local offers.

Please reply with your resume and a professional photo. Resumes may also be sent via text if that is easier 713-281-8301