Administrative Support Assistant/Office Services Clerk

Administrative Support Assistant / Office ServicesPosition SummaryA law firm seeks an Administrative Support Assistant/Office Services Clerk for their Miami office. The Administrative Support Assistant / Office Services role is a multi-functional and designed to support the operational needs of the firm. This position combines administrative support, office services, and front desk coverage. The ideal candidate is professional, dependable, and adaptable, with strong organizational and communication skills as well as the ability to multi-task and prioritize assignments.Key ResponsibilitiesAdministrative SupportProvide overflow secretarial support to attorneys and Legal Administrative Assistants. Edit, format, and proofread correspondence, memos, reports, and legal documents. Maintain calendars, schedule meetings, and arrange travel.Enter attorney time for billing and assist with monthly billing processes. Handle expense reimbursements, check requests, and invoice processing. Maintain and retrieve client files (electronic and hard copy).Collaborate across teams.Office ServicesPerform general clerical tasks including copying, scanning, faxing, and filing. Prepare courier packages.Distribute mail and manage supply inventory.Manage hospitality functions such as meeting setup and refreshments.Maintain and clean shared areas, including kitchen, copy room, and conference rooms.Reception CoverageServe as backup receptionist, greeting visitors and answering phones professionally. Maintain a welcoming and organized front desk environment.Ensure coverage during absences, breaks, and peak periods.QualificationsHigh School Diploma or equivalent required; Associate's or Bachelor's degree preferred. Prior experience in legal administrative support, office services, or reception is a plus.Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent communication skills, both written and verbal.Strong organizational and time management skills.Ability to maintain confidentiality and handle sensitive information. Professional demeanor and dependable work ethic.Work EnvironmentFull-time position - Monday through Friday with a schedule of 8:00 AM to 4:30 PM, 8:30 AM to 5:00 PM, or 9:00 AM to 5:30 PM (as determined based on office needs).Operates in a professional office setting using standard office equipment. Some physical activity required (e.g., lifting files, standing, bending).Must be comfortable working in a fast-paced legal environment with shifting priorities.Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.Company Profile:Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.Benefits Information:Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.We look forward to working with you.Beacon Hill. Employing the Future (TM)