Administrative Assistant - Residential Rental Property

Part-Time Administrative Assistant – Property Management

Location: Key West, FL

Schedule: Part-Time (Approximately 12–20 hours per week; flexible hours)

Reports To: Property Manager

About Us

We are a busy residential rental property in Key West. We take pride in providing responsive service to our tenants and maintaining a well-managed, high-quality community. Our team values clear communication, reliability, and a down-to-earth, flexible work style.

We’re looking for a Part-Time Administrative Assistant who can help keep things running smoothly behind the scenes. This is a great opportunity for someone who enjoys organization and being part of a collaborative, small-team environment.

Position Summary

The Administrative Assistant will provide day-to-day support for property operations, tenant communications, and general office administration. The ideal candidate is proactive, possesses excellent communication and organizational skills and is personable and comfortable juggling multiple tasks.

Key Responsibilities

Tenant & Property Support

Serve as a friendly and professional point of contact for tenants and applicants

Answer and route incoming phone calls professionally

Take messages and provide basic information as appropriate

Accompany staff/property manager on property drives and inspections as needed

Take notes and/or photo document property/unit inspections on occasion

Administrative Tasks

Sort, file and maintain paper and digital documents

Prepare and distribute lease renewal notices to tenants

Assemble packets and documentation for residents and applicants

Draft simple letters, forms, and lease-related documents as directed

Assist with mailings and office supply organization

General Office Support

Assist with light errands or special projects as assigned

Perform other administrative duties as assigned

Qualifications

Strong Communication and interpersonal skills

Highly organized, dependable and able to manage multiple tasks with minimal direct supervision

A positive attitude and willingness to learn

Familiarity with property management software (eg. Yardi) is a plus, but not required

Bi-lingual English/ Spanish is a plus, but not required

Compensation & Schedule

Hourly Rate: $[18–$25/hour], based on experience and skills

Schedule: Approximately 12-20 hours per week

Opportunity for additional hours or expanded responsibilities over time

How to Apply

Tell us a bit about your work background and what appeals to you about working at a residential rental community. If you have a prepared resume, feel free to attach it in your response.