The Administrative Assistant is responsible for providing office management support, executing administrative policies and assisting managers and staff with administrative support tasks. The administrative assistant reports to Vehicle Maintenance Manager.Applications for this position will be accepted until October 15, 2025Essential Duties and ResponsibilitiesGreet, assist and direct guests, employees and clientsScreen/route incoming calls and correspondences including mail, email and faxes; respond independently when possiblePrepare and file reports and documents including with government agencies to conform with statutesCompose and distribute general correspondences, memos, charts, tables, graphs, reports, presentations and other documents as neededCoordinate manager/department calendars and schedule appointmentsPrepare, compose and transcribe records such as agendas, notices, minutes, and resolutions for department meetingsCreate and maintain recordkeeping, database and spreadsheet filesMaintain office equipment, coordinate IT needs, order department supplies and arrange for equipment maintenanceAssist in outlets during peak periods or staff shortages (as required)Manage expense reports and code, sign and submit invoices (as required)Maintain department operations manuals, safety and training materials (as required)Other duties as assigned