Receptionist/Administrative Assistant

An investment management firm, is seeking a Receptionist/Admin Assistant. The hours are 8:00 AM - 5:30 PM Monday - Thursday and 8:00 AM - 5:00 PM Friday.

Responsibilities:

Serve as the first point of contact by answering calls, greeting visitors, and managing conference room scheduling

Support daily office needs, including managing lunch deliveries, preparing coffee, and maintaining reception/common areas

Provide administrative support to executives including scheduling, catering coordination, and expense reporting

Assist HR with employee engagement initiatives, onboarding, and intranet updates

Partner with Marketing and Client Service teams on conference support, events, bulk mailings, and shareholder inquiries

Uphold professionalism, confidentiality, and a welcoming environment for employees and guests

Qualifications:

Bachelor's degree required

0-2+ years of corporate experience

Proficiency in Microsoft Office; Canva experience a plus

Professional, mature, and positive demeanor with strong communication skills

Highly organized, detail-oriented, and adaptable to support multiple teams

Compensation/Benefits:

401K with company contribution

Generous PTO package

Medical, dental, and vision benefits