Part-Time Executive Assistant for Busy Professor

I’m a professor based in SF with a full professional and personal plate — teaching, research, travel, and raising two young kids. I’m looking for a highly organized, proactive, and reliable part-time Executive Assistant to help manage the chaos and keep things running smoothly.

This is a flexible, mostly remote opportunity that would be great for someone with extensive admin assistance experience but looking for a little bit more flexibility on their gig. Hours will vary week to week (roughly 25-30 hours/week), and can grow over time.

Key Responsibilities:

Manage scheduling, calendar coordination, and travel arrangements

Help with reimbursements, invoices, and other light admin/finance tasks

Organize to-do lists, inboxes, and project workflows

Run occasional local errands (in SF and Berkeley)

Research tasks (e.g., service providers, gifts, booking activities)

Light support with kids’ logistics — activity sign-ups, school forms, etc.

Provide general executive support and personal assistance as needed

You Are:

Incredibly reliable, organized, and detail-oriented

Responsive and able to handle time-sensitive requests on short notice

Tech-savvy — familiar with Google Workspace, task managers, and basic spreadsheets

Strong written and verbal communicator

Trustworthy, discreet, and professional

Able to work independently and juggle multiple priorities

Have prior experience in admin, customer service, or executive support

Enjoy organizing complex lives and making things run better

Bonus

Are familiar with higher ed / academia, though not required

Location: Mostly remote. Some errands/local tasks in San Francisco.

To Apply:

Send a short note about your background with CV, availability, and why this role interests you.