Executive Assistant

The Opportunity: 

We are looking for a seasoned Executive Assistant to support the SVP HW & Head of Vehicles & Building Sets as well as the VP, Marketing HW. The main duties include scheduling meetings, making travel arrangements, organizing daily calendars, and overall team support. The EA will support the team by managing multiple calendars and high impact priorities and requests across the EA and Montreal campuses. To be successful in this role, you should be professional, proactive, meet deadlines, and communicate proactively and effectively. Our ideal candidate has previous experience as an EA and is familiar with office management responsibilities and technologies.Ultimately, you should be able to identify and address the needs of senior executives to ensure our company’s workflow runs smoothly.What Your Impact Will Be: ​​​​​​​Coordinate daily calendars and maintain team calendar of events; manage schedules with external partners and internal cross functional teams in various time zonesDrive meeting agendas and recap/next steps for Staff MeetingsAssist with creation of Power Point decks for internal and external presentationsDrive Town Hall meeting planning, agendas and cross functional coordination inclusive of meeting logisticsSupport Show Coordination both internally and externally partnering with internal stakeholders and cross-functional teamsManage travel logistics inclusive of travel arrangements including air, hotel, ground transportationFacilitate internal team communications (e.g. craft, distribute information and respond to questions and actions, as needed)Identify efficient ways to run the department; troubleshoot malfunctions and barriers to support the broader teamManager purchase orders and invoices for agency expenses and assist with budget tracking and reconciliationComplete and submit expense reports for SVP & VPHandle multiple tasks and projects, with the ability to grow as a project management professional