Event Sales Manager - Coordinator

PRIMARY PURPOSE:

Drive non-member event sales and also work closely with all in-house/member events and tournaments.

GENERAL DESCRIPTION:

Plan, coordinate, and execute high-quality events that align with the club’s standards and enhance member and guest satisfaction, while driving revenue and maintaining the club’s reputation for excellence.General Description

Plan, coordinate, and execute high-quality events that align with the club’s standards and enhance member and guest satisfaction, while driving revenue and maintaining the club’s reputation for excellence.The essential functions include, but are not limited to the following:

EVENTS:

1. Handle and follow-up on all incoming calls, walk-ins and emails for all events and create lead sheets. Conduct site tours of facilities.

2. Judiciously book the Club’s facilities and record the data in the banquet book and on the calendar whiteboard.

3. Quote current rates and menu options for all aspects of an event, always working closely with the F&B Manager, Head Golf Pro, Chef, Event Coordinator and General Manager.

4. Utilize Club Essential’s Reserve catering system to produce BEO’s for all applicable depts. and track events and produce event billing.

5. Work in coordination with the Event Coordinator to order or lease from specialty vendors, rental agencies and linen company to fulfill all needs of the event

6. Do an annual survey of rates for event bookings, site rentals, food charges, amenities, rental add-ons, etc. and propose price changes to the Food & Beverage Director and General Manager.

7. Pass-on and coordinate non-member functions with other Event staff and management for proper implementation.

8. Coordinate with F&B Manager, Event Coordinator, General Manager and Banquet Servers on Member Events.

9. Meet and coordinate with outside tournament organizers, and/or chairperson, Head Golf Professional, Event Coordinator & Chef for all F&B needs.

10. Work with Chef & Sous Chef on Menu creation for all F&B events.

11. Research and recommend advertising opportunities consistent with promoting Spring Creek G&CC for non-member events.

12. Any other duties may be reasonably requested to ensure satisfactory performance within the role.

Minimum Qualifications (Education, Experience, Skills, working eligibility status):

1. High school or GED

2. 1 to 2 years of college or a closely related field may substitute for a portion of the required experience

3. Minimum of 2 years’ experience preferred in a Sales Role.

4. Working knowledge of computer software programs, ability to navigate through administrative access.

5. Ability to manage effectively in a fast-paced environment

6. Ability to manage multiple situations simultaneously

7. Ability to manage resources to ensure that established service levels are always achieved

8. Interpersonal skills

9. Knowledge of supervisory practices and procedures

10. Organization and planning skills

11. Strong problem-solving skills

12. Team-building skills

13. Ability to communicate clearly and concisely, both orally and in writing

14. Strong leadership skills, with the ability to coach, mentor and delegate to others

15. Ability to plan and prioritize workload

16. Ability to handle confidential and sensitive information

17. Solid computer skills

18. Available Evenings and Weekends

19. Must be legally able to work in California at the time of employment

Physical Demands and Work Environment:

The description of the physical demands and the work environment characteristics here represent those that must be met by an employee to successfully perform and those an employee encounters while performing the essential functions of this position.

Physician Job Description:

1. Typical Working Conditions: Working in the Club office and in the Clubhouse event spaces and service areas

2. Equipment Used: Computer and ten key.

3. Essential Physical Tasks: Standing for long periods of time

4. Being At All Outside Events: Through dinner service and main functions of event

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand. The employee is occasionally required to sit; walk; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; and twist, bend, stoop, kneel, crouch, or crawl. The employee must occasionally lift, move, push, and/or pull up to 20 pounds. The employee must frequently use computers and other special operating equipment. Specific vision abilities required by this job include close vision, color vision, and ability to adjust focus. Tasting and smelling abilities are required occasionally to distinguish with a degree of accuracy, differences or similarities in intensity or quality of flavors and/or odors

While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts, airborne particles, and hot liquids. The noise level in the work environment is usually moderate.

This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

All duties and responsibilities are essential functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbents will posses the skills aptitudes and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills or abilities.