Construction Office Assistant

Company Overview

Resilient Builders Inc. is a Northern California-based general contractor with over 40 years of experience specializing in commercial, multi-family, and custom residential construction. We are known for delivering high-quality projects with a focus on efficiency, craftsmanship, and strong client relationships. As we continue to expand our portfolio, we are looking for a reliable and organized Office Assistant to support our field and administrative teams from our Elk Grove headquarters.

Position Summary

The Office Assistant plays a key role in keeping our construction operations running smoothly. You will provide day-to-day administrative support to the project management, estimating, and accounting teams. This role requires someone who is organized, detail-oriented, and capable of working in a deadline-driven environment where priorities can shift quickly.

Ideal candidates will have some experience in the construction or trades industry, but we are willing to train the right person with a strong work ethic and a proactive attitude.

Key Responsibilities

Answer and direct phone calls, emails, and mail professionally

Assist with document preparation, including contracts, RFIs, submittals, and change orders

Maintain and organize digital and physical filing systems (plans, permits, invoices, subcontractor files)

Support accounting staff with invoice tracking, lien release forms, and basic data entry

Prepare job site binders, project start-up packages, and permit submittals

Schedule inspections, vendor deliveries, and subcontractor meetings as needed

Order office and job site supplies, maintain inventory

Maintain contractor licensing and insurance tracking for subcontractors

Assist project managers and estimators with scheduling, follow-ups, and documentation

Qualifications

1–3 years of administrative experience (construction office experience is a plus)

Strong organizational skills and attention to detail

Ability to manage multiple tasks and deadlines independently

Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace preferred

Familiarity with construction terms, documents, and filing practices is highly desirable

Strong written and verbal communication skills

Experience with software like Procore, Sage, Buildertrend, or QuickBooks is a plus

High school diploma or equivalent required; associate’s or bachelor’s degree preferred

Compensation & Benefits

Pay dependent on experience and skill level

Full-time, Monday–Friday schedule (40 hours/week)

Career growth opportunities within the company