Studio F - Sales/Operations Coordinator

We are seeking a proactive and detail-oriented Operations Coordinator to support the planning and execution of corporate events, incentive travel programs, and group experiences. This role is vital to the accounting processes of the department as well as vendor coordination and administrative support across a wide range of destination services. The ideal candidate thrives in a fast-paced environment, is passionate about hospitality and logistics, and enjoys working behind the scenes to make memorable experiences happen. Reporting to the Director of Studio F.  Responsibilities and essential job functions include but are not limited to the following:  Administrative & Operational Support Enter group programs and support budgeting and invoice tracking by compiling vendor costs and expense reports. Assist with pre-program finances including collecting and completing new vendor forms, creating purchase orders, and doing deposits and check requests for necessary vendors. Assist with post-program wrap-up including vendor payments, feedback collection, and reconciliation reports. Identify opportunities for improvement and ways to increase profit margins. Sales Support Assist the sales team in responding to RFPs (Requests for Proposals) and preparing customized client proposals and presentations. Coordinate with vendors, venues, and internal departments to gather accurate and up-to-date pricing and availability information. Program Coordination Confirm vendor and venue bookings and serve as liaison for all updates to group and vendor contracts. Vendor & Supplier Management Communicate with local vendors, venues, and transportation providers to confirm services. Track vendor contracts, insurance documents, payment terms, and deliverables. Client & Guest Support Assist Program Managers in ensuring exceptional client experience throughout the planning and execution process. Provide on-site coordination support as needed during programs, including activity check-ins, and troubleshooting.