Program Support Assistant

Applicants must be U.S. Citizens to be considered for this positionThe duty location for this position is in Huntsville, AL, with a to-be established office located in the Huntsville City region. A remote capacity will be considered for this position only prior to the established office. We are seeking an organized and tech-savvy Program Support Assistant to support our Huntsville office operations. This role is ideal for a self-starter who excels in data organization, scheduling, and coordinating business development information using software tools such as Federal Compass, GovWin and Microsoft Excel. The selected candidate will assist the Vice President, and project leads with administrative and information management tasks to keep the office running efficiently and ensure that project and opportunity data are up to date. The position may begin in a hybrid or remote capacity until our Huntsville office location is fully established.Office Facilitation:Serve as the local point of contact for Huntsville office communications and logistics.Assist in onboarding new local staff in coordination with home office human resources departmentOrder and maintain office suppliesAdministrative and Scheduling Support:Manage and maintain executive calendars, scheduling meetings and appointmentsHandle incoming phone calls and emails, responding or redirecting as appropriatePrepare and edit correspondence, reports, and presentationsCoordinate travel arrangements and prepare itinerariesAssist with event planning and coordination, including client visits to the officeInformation Management and Capture Support:Organize and maintain paper and electronic filing systems, including within the team’s shared network driveDevelop and maintain spreadsheets and data tables for tracking opportunities, deadlines, and proposal milestonesTrack and organize data from our TSA (Task Schedule Assignment) and internal project schedules.Capture and distribute team meeting notes and action itemsReview and track the status of GSA E-Buy opportunitiesAssist in maintaining and updating the Federal Compass and GovWin opportunity databases—monitoring solicitations, due dates, and pipeline development activitiesSupport document control and ensure accurate versioning of proposals, contracts, and project documentation.Ensure contract documents are executed, distributed to all stakeholders, and filed as required Other duties as assigned